Stakeholder reviews can stall a project faster than any technical blocker. My fix has been to run every round through Commentful. It gives stakeholders a focused environment, keeps the design team in control, and documents every decision so we can move on confidently.
Stage reviews intentionally
Group frames by milestone—exploration, hi-fi, pre-launch—and publish only what needs attention. Add context notes so stakeholders know what kind of feedback you’re after. Commentful keeps the rest of your Figma file hidden, which reduces distraction.
Track consensus in real time
As comments come in, drag them through stages on the Commentful board. Stakeholders can see progress live, which reduces “just checking in” messages. When a round ends, export the summary for leadership or future retros.
Template for success
- Prep the file and publish the curated set of frames.
- Invite stakeholders with the right permissions and highlight the deadline.
- Meet (synchronously or async), resolve everything on the board, then archive the round before moving on.
It’s a lightweight process that brings order to one of the messiest parts of design work.
Manage expectations
Commentful makes it easy to set review windows and automatically remind stakeholders as deadlines approach. Include a short agenda in the board description so execs know which questions you’re trying to answer. When the round closes, lock the board to signal that the next iteration is underway.
Lessons learned
- Assign a single owner for each stakeholder group (legal, marketing, product) to avoid conflicting feedback.
- Use color-coded tags to show which requests are blockers versus nice-to-haves.
- Share the exported summary with leadership so they can see progress without attending every meeting.
A thoughtful stakeholder review workflow transforms approvals from chaos into a predictable rhythm. Commentful is the glue that keeps it running.
