When you are working with NDA-heavy clients or internal initiatives that cannot leak, you need more than a generic share link. Commentful functions as a secure design approval tool by combining access control with detailed logging.
Locked-down access
Invite-only links, passwords, and expiration dates ensure only the right people can see the work. You can revoke access the moment a review ends or limit views to a single browser session for extra-sensitive projects.
Compliance-ready records
Every approval is timestamped and associated with an individual reviewer. Export the log for audits, attach it to the project brief, or keep it on hand for legal teams. It beats cobbling together evidence from email chains.
Approval sequence I follow
- Publish the frames with the security settings the client requires.
- Share the link and walk stakeholders through the work (live or async).
- Capture approvals inside Commentful and keep the board archived once the feature ships.
Security and speed don’t have to be trade-offs. Commentful proves it.
Integrate with governance
Commentful’s audit exports plug nicely into GRC tools or ticketing systems. Drop the approval PDF into Jira, ServiceNow, or Notion, and compliance teams have instant visibility. If an auditor needs proof six months later, you’re not scrambling through inboxes—everything is stored with the design.
Tips for secure workflows
- Use separate boards for internal vs. external stakeholders so access rules stay clean.
- Enable watermarking for high-stakes presentations; Commentful overlays reviewer info automatically.
- Rotate passwords or expiration dates between milestones to reduce the risk of link sharing.
Treating Commentful as your secure design approval tool keeps sensitive work moving without sacrificing governance.
